Administrative Support Specialist (Entry Level)

Valley Fire Protection Systems, LLC is seeking an entry-level Administrative Support Specialist to join our dedicated team. This position is vital to ensuring that our operations run smoothly and efficiently. The Administrative Support Specialist will assist in a variety of administrative tasks, providing support to our staff and contributing to the overall productivity of the company.

Job Description:

• Support all members of our Indiana office.
• Handle all administrative duties for the office, such as but not limited to, answering phones, scheduling, and plotting job documents.
• Work with architects and municipalities to obtain project information such as CAD backgrounds and permits.
• Organize and represent Valley Fire Protection at trade and business events including display booths, materials and giveaways.
• Schedule visits and correspondence to new and existing customers.
• Review timesheets and submit to payroll.
• Coordinate employee activities.
• Submit engineering projects including document preparation, UPS labels, update job schedules, and copy project submittals to files, finance department, and sales.
• Assist accounting department with account collections by contacting customers verbally, in writing, and/or in person as assigned.
• Other miscellaneous duties as required.

The skills and experiences we hope the successful candidate will bring to the table:

• Effective verbal and written communication skills
• Ability to work independently and as a team player
• Must be organized with great attention to detail
• Works well with customers and team members
• Strong interpersonal skills
• Clear communicator
• Work independently
• Values honesty and transparency
• Knowledge and experience with Microsoft Office Suite and Bluebeam or Adobe

Requirements

• High school diploma or equivalent, college degree a plus
• Valid driver’s license with reliable means of transportation a must
• Previous relevant support work experience
• Website and Social Media experience
• Experience with fire sprinkler systems and customer interaction a plus

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Supplemental Accident, Hospital, Critical Care Insurance
• Company paid life and AD&D, long and short-term disability insurance
• Employee Assistance Program
• PerkSpot Group Discount Program

Also Offered:

• 401(k) with company match
• Holiday Pay
• Paid time off
• Career growth opportunities (including educational assistance)
• Profit sharing
• Company functions

Pay: From $20.00 per hour