Administrative Assistant

Are you an organized, motivated professional with exceptional administrative skills? We're looking for an Administrative Assistant to ensure the smooth operation of our department by managing clerical and administrative tasks with precision and efficiency.

Job Summary

As an Administrative Assistant, you’ll play a vital role in maintaining the daily operations of the department. Your responsibilities will include managing communication, organizing records, and providing administrative support to the Project Management Team and other departments.

Key Responsibilities

• Answer, screen, and transfer phone calls.
• Maintain office supplies and coordinate equipment maintenance (computers, printers, telephones).
• Distribute mail and schedule courier deliveries, including certified letters and FedEx Overnight Shipping.
• Organize and maintain electronic and physical filing systems.
• Retrieve information from records and documents to prepare data summaries.
• Keep the office directory updated.
• Provide administrative support to the Project Management Team and assist other departments as needed.
• Perform additional duties as assigned.

Requirements

Qualifications

Education & Experience

• Required: High School Diploma or equivalent.
• Preferred:
• Bilingual proficiency in Spanish.
• Prior administrative assistant experience (construction experience is a plus).
• Additional certifications or training are advantageous.

Skills

• Proficient in Microsoft Office 365.
• Strong organizational and time management skills.
• Detail-oriented with a high degree of accuracy in data entry.
• Ability to work independently and prioritize tasks effectively.
• Punctual, dependable, and motivated.

License/Certification

• Preferred: Valid Driver’s License.

Core Competencies

• Teamwork & Cooperation: Foster a positive team spirit and collaborate effectively.
• Communication: Clear and grammatically correct oral and written communication.
• Attention to Detail: Consistently process detailed information accurately.
• Results-Oriented: Set and achieve challenging goals.
• Innovation: Support new methods and improvements.

Work Environment & Physical Requirements

• Sitting for extended periods.
• Ability to lift up to 20 pounds.
• Local travel up to 10%.
• Occasional extended hours or overtime as needed.

What We Offer

• Comprehensive training and evaluation at 90 days.
• Ongoing support with an annual performance review.
• Opportunities to grow and innovate within the team.

Benefits

As a company we prioritize employee well-being and career growth with a comprehensive benefits package. Here’s a quick overview:

After 90 Days:

• Paid Holidays: As per Company Policy.
• Insurance Coverage: Health, dental, vision, disability, life, accident, and hospitalization.

After 6 Months:

• 401(k) Eligibility: Start building your retirement savings.

After 1 Year:

• Vacation: 40 hours/year (years 2-4).
• Sick Hours: 48 hours annually (use it or lose it).

After 5 Years:

• Increased Vacation: 80 hours/year (years 5-9).

After 10 Years:

• Further Vacation Increase: 120 hours/year onward.