Executive Assistant I

We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped over one million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. 

This Executive Assistant will join Ōura’s Administration Team (The A-Team) to provide strategic support to several high-profile leaders within the organization. Acting as a key business partner, you will need to understand departmental ecosystems to effectively support business priorities....

CloudZero is looking to hire a passionate Executive Assistant who will support the office of the CEO, CTO, as well as the broader Executive team as needed. You will play a pivotal role in managing schedules, coordinating high-level meetings and events (internal & external), handling sensitive communications, supporting presentation content creation and organization, and providing comprehensive administrative support. This position requires a highly organized, proactive, and discreet individual who can manage a wide range of multiple demands and tasks, while anticipating the needs of the business and its leaders. 

Responsibilities:

• Schedule Management: Understands business priorities and manages day-to-day schedules of CEO and logistics with ability to organize and prioritize complex schedule against competing priorities and business needs.
• Travel Arrangements: Plan and book travel, accommodations, and detailed itineraries for the CEO and...

Reporting directly to the Vice President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Vice President. The Executive Assistant is creative and enjoys working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The Executive Assistant has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. In this role, the Executive Assistant works independently on projects, from conception to completion, and is able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

• Proven experience...

BPCM is looking for a talented candidate to join our growing LA team as an Assistant Account Executive on our Influencer & Celebrity Relations team. We are looking for an organized, solutions-oriented thinker that is passionate about all things trending in the world of celebrity integration & influencer marketing.

This is an entry-level role where the candidate will begin to create relationships with influencers, stylists, and local talent and develop an understanding of influencer marketing, celebrity dressing & gifting initiatives and more including: organizing seeding/gifting projects, vetting and introducing talent to brands, social media campaign logistics and prompting high-impact earned media results via creative programming.  Ideal candidates must be great at multi-tasking and team players who have a high-level of attention to detail. 

Responsibilities will be (but are...

Navarro Research and Engineering is recruiting an Executive Assistant in Oak Ridge, TN.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

Position Overview: The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging...

ShipERP is seeking a highly motivated and organized Executive Assistant to join our rapidly growing company. As the Executive Assistant to the Chief Executive Officer (CEO), you will play a critical role in supporting the CEO in managing their busy schedule and ensuring the efficient operation of the executive office. This is a unique opportunity to work closely with senior leadership and contribute to the success of a dynamic and innovative organization.

Responsibilities

• Manage and maintain the CEO's calendar, appointments, and travel arrangements
• Coordinate and schedule meetings, conferences, and events, both internal and external
• Screen and prioritize incoming calls, emails, and other correspondence, and take appropriate action as needed
• Prepare and edit executive-level presentations, reports, and communications
• Conduct research and compile information for various projects and initiatives
• Assist with the...

WWC Global is seeking an Executive Assistant to serve on a potential contract supporting the Office of the Undersecretary of Defense for Research and Engineering (OUSD R&E).

Responsibilities may include, but are not limited to:

• Providing strategic support of the day-to-day management of the office by integrating support activities and addressing and recording incoming requests and communications.
• Managing and maintaining the complex calendars and schedules of OUSD(R&E) personnel, resolve conflicting priorities, orchestrate changes to the calendar.
• Answering the telephone, taking messages and/or referring calls to other individuals, as appropriate within the OUSD(R&E) organization.
• Serving as the interface with the public whenever there are inquiries concerning the office, including the greeting and escorting of high-level officials.
• Coordinating office administrative functions including office...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing technical guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Supporting, tracking and reporting on technical evaluation board activities
• Working with Cooperative Research and Development Agreements (CRADAs)...

CTI is a leading defense and space industry corporation seeking an experienced Executive Administrative Assistant to support our executive team. As an Executive Administrative Assistant, you will play a critical role in ensuring the smooth operation of our organization by providing comprehensive administrative support to our executives.

Responsibilities include but are not limited to:

• Entering data into our database system with a high level of accuracy and attention to detail
• Coordinating travel arrangements and accommodations for executives
• Preparing and editing correspondence, reports, and travel accounts
• Handling sensitive and confidential information with discretion
• Managing various administrative tasks such as filing, scanning, and document organization
• Reviewing data for errors or discrepancies and providing support during annual audits
• Performing data cleanup and analysis tasks...

We’re looking for a smart, organized, savvy, and trustworthy individual to be our executive assistant. You will be supporting a husband-wife ownership team in both business and personal tasks.

Together we lead a number of businesses, including Bryghtpath, serve on several non-profit boards, and lead one of the largest security conferences in the United States. We're also involved in Second Amendment political advocacy, so this willl need to be something that you are comfortable with supporting.

To be direct, we’re looking for a highly organized and extraordinarily detail-oriented individual who has previous experience as an executive assistant for a senior executive or business owner.

This position is structured as a mix of work-from-home and on-site at our office in Shoreview, Minnesota. On-site will be required at least three days a week typically, but you can work all five days from the office if desired.

You’ll be joining a small, nimble, successful,...

About This Role

TaskForce seeks a process-minded and detail-oriented Executive Assistant for its cultural strategies to mobilize voters in the 2024 election. The Executive Assistant will be responsible for supporting TaskForce’s Founder and Chief Cultural Officer (CCO) in the execution of this program and will lead on invoicing, project management, file management, artist research, and more. Familiarity with project management tools such as Asana and production experience are important in this role. 

The Executive Assistant will be a part of a 15+ person 2024 cultural engagement team. This hybrid position is based in TaskForce’s office in Tarrytown, NY for a minimum of 3 days per week. Some travel is necessary. 

Term of Contract

This is a short term contract beginning June 1st and ending Nov 30th.

Salary and Compensation

$45,000-55,000 annually (compensation is...

ABOUT UNBOUNDED

UnboundEd empowers educators to eliminate the predictability of student outcomes by race, language, and socioeconomic status through evidence-informed, engaging, affirming, and meaningful grade-level instruction—so all students succeed academically. As the largest equity-focused professional learning organization in the nation, we provide professional learning products and services to hundreds of thousands of educators nationwide. 

UnboundEd is a passionate team of former teachers, district and school leaders, curriculum writers, and education experts united by the desire to see every student thrive. We walk alongside educators on their professional learning journey, helping them cultivate the mindsets, knowledge, and skills to deliver equitable, effective instruction. In 2023, UnboundEd joined forces with Pivot Learning and CORE Learning to expand our offerings and drive long-needed changes in instruction, especially in the highest-need...

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Executive Assistant in the Overland Park office. Full-time availability is needed, 40 hours per week. This position cannot be performed remotely.

If you are the right person for this opportunity, you will have experience creating, processing, and tracking tax documents; onboarding support; and other administrative duties, such as greeting clients and answering phones.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Office Coordinator as needed, which includes but is not limited to receive...

The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.

• Manages extremely active calendar of appointments for the CEO.
• Assists with the MD calendar, coordinating meetings, drafting routine correspondence.
• Acts as department resource in answering questions or directing concerns to the appropriate person.
• Coordinates and attends meetings.
• Prepares agenda and minutes for scheduled meetings.
• Answers phone calls and screens calls for the CEO and sets up appointments as needed.
• Makes travel arrangements when needed.
• Assists other leadership as necessary.
• Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.
• Manages special projects as designated...

COMPANY

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award.

POSITION SUMMARY

We are seeking an Executive Assistant who will provide executive-level support to the CEO of the firm. The primary responsibilities of this role are to maintain the CEO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support for domestic and international travel, and work on operations-related projects. The person will report directly to the CEO based in Seattle, WA.

KEY RESPONSIBILITIES

• Maintain an accurate and detailed calendar for the CEO. Manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes and anticipate and...

Slip Robotics is a fast-growing robotics startup specializing in the development of innovative autonomous mobile robots for various industrial applications. We are currently seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team.

As an Executive Assistant at Slip Robotics, you will play a critical role in ensuring the smooth operation of our organization by managing schedules, coordinating meetings, and handling a variety of administrative tasks.

Responsibilities:

• Coordinate schedules and appointments for the executive team.
• Manage and prioritize incoming communications and correspondence.
• Arrange travel arrangements including flights, accommodations, and transportation.
• Prepare and organize materials for meetings, conferences, and presentations.
• Take meeting minutes and maintain accurate records.
• Assist in the preparation and...

Senior Management Analyst (Front Office Executive Assistance) (15.11)

OCT Consulting, LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

OCT is currently looking for a Senior Management Analyst (Front Office Executive Assistance).  This position will have a 75% in office requirement and is contingent upon contract award.

Role:

OCT is looking for a Sr. Management Analyst to support the CISA Infrastructure Security Division Front Office. ISD conducts and facilitates vulnerability and consequence assessments to  help critical infrastructure owners and operators, and State, local, tribal, and...

Our Company:  BCI Brands. designs, sources, and markets nationally and internationally an extensive range of women's career, casual sportswear, and dresses. Their products are sold through all primary retail distribution levels principally under various trademarks and under private label brand names.

________________________________________________________________________________

Reports to: President, BCI

Responsibilities:

• Efficiently manage the President’s schedule, coordinating appointments, meetings, dinners, and travel arrangements.
• Act as the primary point of contact between the President and internal/external stakeholders, handling correspondence and inquiries.
• Schedule and organize executive meetings, prepare meeting materials, and take minutes when necessary.
• Greet incoming clients and visitors at the office; represent the face of the company.
• Arrange...

Description

We are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and have the ability to prioritize and juggle multiple tasks.

Responsibilities

• Provide comprehensive support to Vice President, Residential Sales & Marketing, including managing calendars, scheduling meetings, and making travel arrangements.
• Handle incoming and outgoing correspondence, prioritize emails, and draft correspondence on behalf of executives.
• Prepare and organize meeting materials, presentations, and reports.
• Coordinate and manage logistics for meetings, conferences, and events, including booking venues and arranging...

About Catena:

At Catena, we redefine overseas hiring by cultivating talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Senior Executive Assistant - Operations Associate
Work schedule: Full Time | 40 hours per week | Monday to Friday | Can work MST or CST business hours (9AM - 5PM, Monday to Friday)
Salary Range: $1,200 - $2,000 (negotiable depending on skills/exp)

The client is looking for a proactive individual who thrives in a dynamic environment and is not limited to performing assigned tasks. The ideal candidate should...

About the Organization

Good Sports drives equitable access in youth sports and physical activity, by supporting children in high-need communities to achieve their greatest potential, on the field and in life.  Founded in 2003 with a donation of 500 basketballs, Good Sports has grown into a national organization that has donated over $105 million worth of new sports equipment to give over 9.8 million kids a chance to play.

At Good Sports, we believe that a diverse workforce is essential to spark innovation, improve performance, and foster an environment of authenticity and teamwork. In so doing, we are committed to creating an equitable and inclusive culture, implementing an inclusive performance management process, building a diverse team and board of directors, and supporting equal access to sports throughout our community.

Good Sports is an equal opportunity employer and encourages applications from all qualified individuals of every race,...