Administrative Assistant

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Corporate Administrative Assistant

Datamark, Inc.

El Paso, texas

DATAMARK, Inc. is currently seeking a highly organized and detail-oriented Corporate Administrative Assistant to join our team. As a leading provider of business process outsourcing solutions, DATAMARK helps organizations worldwide manage their operations more efficiently and effectively. The Corporate Administrative Assistant will play a critical role in providing administrative support to the corporate office.

In this role, the Corporate Administrative Assistant will be responsible for managing schedules, coordinating meetings, and making travel arrangements for company's Senior Management team. They will prepare and edit documents, presentations, and reports. The Corporate Administrative Assistant will also handle phone calls, inquiries, and requests, ensuring effective communication and interaction with internal and external stakeholders. Further responsibilities include maintaining files and records, managing office supplies, and assisting with other administrative tasks...

Full-time

Construction Inspection Administrative Assistant

CDR Companies

Allentown, pennsylvania

CDR Maguire Engineering is currently seeking a Construction Inspection Administrative Assistant to join our Allentown, PA office to provide clerical and administrative support for our Construction Services Division. This is a full-time hybrid position.

About CDR|M:
CDR Maguire delivers engineering consulting services, emergency management solutions, and disaster health and medical services. Founded in 1938, the firm has grown with offices across the nation. Serving clients in New England, Pennsylvania, and Florida, CDR Maguire Engineering is a full-service infrastructure consulting firm that operates at the intersection of innovation and alternative project delivery solutions. Partnering with clients to solve their most complex challenges, CDR Maguire Engineering provides a full continuum of services, including project and program management, transportation design, and construction engineering...

Full-time

Administrative Assistant Norwich, CT

Mini Melts of America

Norwich, connecticut

We are looking for a highly organized person who is self-motivated with good computer knowledge and excellent communication skills. Must be a team player – enthusiastic and personable and possess a strong work ethic. Looking for someone who is flexible and has the ability to thrive in a fast paced, dynamic environment.

Primary Responsibilities:

Provide overall administrative support to ensure efficient operation of the office
Answer, screen, forward any incoming phone calls, and clear voicemail daily
Check emails frequently and respond timely to customer inquiries
Communicate and work closely with routing team to ensure order fulfillment
Greet and assist visitors in a professional and friendly manner
Process incoming customer orders quickly and efficiently
Maintain open items report
Process invoices for payment
Assist with...

Full-time

Administrative Assistant

Student Senate for California Community Colleges

Sacramento, california

SSCCC is seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our day-to-day administrative tasks. The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our office. The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks to support our team and facilitate the achievement of our organizational goals. Your main responsibilities will include, but are not limited to:

Key Responsibilities:

Greet and assist visitors in a professional and courteous manner.
Answer and direct phone calls to the appropriate parties.
Manage incoming and outgoing correspondence, including mail, emails, and packages.
Maintain electronic and hard copy filing systems.
Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Prepare and distribute memos, letters, reports,...

Full-time

Medical Administrative Assistant

Chicago Cornea Consultants, LTD

N/AN/A

Chicago Cornea Consultants, LTD is seeking a dedicated and efficient Medical Administrative Assistant to join our team. As a leading ophthalmology practice, we are committed to providing exceptional eye care services to our patients. As a Medical Administrative Assistant, you will play a crucial role in supporting our healthcare team and ensuring smooth administrative operations. Your strong organizational skills, attention to detail, and ability to multitask will contribute to our goal of delivering the highest standard of care and service.

This position is for a full-time experienced Medical Administrative Assistant who can demonstrate proficiency in medical office administration, including patient scheduling, medical records management, and insurance verification. Experience working in a healthcare setting, particularly in ophthalmology, is highly preferred.

The ideal candidate must have excellent communication and interpersonal skills, as they will interact with...

Part-time

Part Time Administrative Assistant

Baird & Warner

Plainfield, illinois

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Plainfield office location, Monday 12pm-5pm and Tuesday-Friday 11am-5pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Compile property transaction files for contracts and verify the information.
Obtain missing information as required.
Social media savvy (FB, Instagram, Linkrdin Twitter, Pinterest, etc.)
Canva
Compile buyer packets
Maintain monthly floor scheduling
Pull reports
Administrative support services
General office support functions including greeting customers and maintaining office appearance.
Process buyer rep agreements.
Data entry

Requirements

Real estate knowledge is a plus
Strong written and verbal communication skills
Ability to multi-task & prioritize
Strong computer...

Full-time

Administrative Assistant

SuffolkSpeech

East Yaphank, new york

THE LONG ISLAND CENTERS FOR SPEECH IS HIRING AN ADMINISTRATIVE ASSISTANT TO WORK WITH OUR DEDICATED TEAM, FOR OUR INOVATED REVOLUTIONARY DESIGN: SPOT PAL (thespotpal.com)

THIS IS A FULL TIME POSITION BASED IN EAST YAPHANK with travel to our other 8 office locations in Nassau & Suffolk counties as needed.

This exciting opportunity offers a competitive salary $40,000-$50,000/year plus an excellent benefits package including medical, dental and vision insurance, 401K and paid PTO. We provide an excellent working environment with great growth opportunities.

We are looking for someone who can:

Manage professional calendars
Serve as a first point of contact for incoming calls, take detailed messages and prioritize information
Draft email responses and convey all memos to staff. Communication skills a MUST.
Schedule conference calls,...

Full-time

Administrative Assistant

Cross Environmental Services Inc.

Fort Walton Beach, florida

At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.

The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment.

Responsibilities include:

Providing administrative support to the management team
Answering phone calls and directing them to the appropriate department
Greeting/Directing office visitors
Accounts payable processing
Responding to emails and other correspondence
Organizing and scheduling travel arrangements for out-of-town workers
Maintaining office supplies
Assisting with document preparation and filing
Performing data entry and maintaining databases
Other general administrative duties as assigned

Requirements:

High school diploma or equivalent
1-2...

Full-time

Administrative Assistant

Conner Industries Inc.

Chester, virginia

Administrative Assistant

Apply In Person or Online: 12110 Old Stage Road Chester, VA 23836

$18-$20/hr - Hourly Rate depending on experience and Adjustment Available at 30/60/90 Days.

Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

COMPANY
Conner Industries, Inc. is a rapidly growing manufacturer and distributor in the industrial lumber, custom wood packaging, and integrated packaging markets. With an outstanding reputation, and over 40 years as an industry leader, we operate 17 manufacturing facilities and currently sit at #2 in the U.S. for market share. Best of all, we are growing!

KEY JOB RESPONSIBILITIES
Provide administrative support to the Plant Manager and other plant personnel.

*Payroll...

Full-time
Executive Administrative Assistant
Jammer Door
Trenton, new jersey
The Executive Administrative Assistant will provide high-level administrative support to the executives of Jammer Door. This role requires excellent organizational and communication skills, as well as the ability to handle confidential information with discretion and professionalism.
Key Responsibilities:
• Manage executive calendars, including scheduling meetings and appointments
• Coordinate travel arrangements and itineraries
• Prepare and edit correspondence, reports, and presentations
• Screen and direct phone calls and emails
• Maintain and organize executive files and documents
• Arrange logistics for meetings, conferences, and special events
• Assist with preparing and monitoring budgets and expense reports
• Conduct research and compile data for various...

Full-time
Administrative Assistant
Adams HR Group LLC
West Palm Beach, florida
We are an Accounting and Taxation firm located in West Palm Beach. Continued growth has increased our workload, and we require a Administrative Assistance to assist our team just to keep with the workload. We are looking for individuals that are willing to adjust to a quickly growing business.

Requirements

Must be proficient with use of various Office Equipment and Software’s and be able to work independently

Must be detailed oriented

Knowledge of QuickBooks, experience in Payroll, Sales Tax, Communication Tax, Tourist Tax and other Local Taxes preparation is a PLUS

Must have good organizational skills. Multi-Lingual is a PLUS. Our clients speak various languages, including English, Spanish, French, Indian & Chinese

New Graduates from College in Accounting, Economics or Finance Major are welcome to apply without experience in working an office environment. Growth opportunity is limited to your...

Full-time
Administrative & Communications Assistant
Second Presbyterian Church
Nashville, tennessee
SUMMARY
Second Presbyterian Church (2PC), Nashville, Tennessee, is seeking an Administrative and Communications Assistant to join our staff. This role plays a pivotal part in supporting the administrative functions of the church and coordinating communication efforts through social media management and website maintenance. The ideal candidate will be passionate about serving others, possess strong organizational skills, and have a creative flair for effective communication strategies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
ADMINISTRATIVE

Provide clerical support to Administrator and other church staff

Edit bulletin weekly and copy, collate and prepare for Sunday distribution

Coordinate the church benevolence program, facilitating financial aid via our partner organizations to those needing help with rent and utilities; manage walk-in requests for assistance

Answer incoming calls, providing...

Full-time
Administrative Assistant (Saint Raphael Roofing)
Apple Roofing
Fort Myers, florida
Apple Roofing and St. Raphael Roofing have recently merged and are looking for an experienced Administrative Assistant for our Ft. Myers, FL location! We are searching for a dependable professional to fill a pivotal support role within the organization.
Job Description
Answer multi-line phone system
Greet visitors
Schedule appointments and maintain calendars for the sales team
Prepare communications, such as memos, and emails
Assist the various departments with appointment confirmation phone calls
Create and maintain project information in CRM
Make follow-up phone calls to potential leads from lead generation sources
Handle Certificate of Insurance requests
Prepare office supply orders
File Notice to Owners...

Full-time
Administrative Assistant
H2 Performance Consulting Corporation
N/Aflorida
H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.

H2 Performance Consulting (H2) is seeking an Administrative Assistant to support administrative tasks such as documentation and correspondence, in support of one or more executives, to facilitate the efficient operation of the assigned department(s). This position fully utilizes and embraces technology in the performance of the job....

Full-time
Executive Administrative Assistant
Law Office of David P. Shapiro
San Diego, california
We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.
Responsibilities:
• Maintain executive calendars, schedule appointments, and coordinate meetings
• Manage travel arrangements and itineraries
• Prepare and edit correspondence, memos, and other documents
• Answer and direct phone calls, take messages, and handle inquiries
• Prepare and distribute meeting agendas and minutes
• Make travel arrangements and reservations
• Manage and maintain confidential files and documents
• Coordinate and schedule internal and external events and...

Full-time
HR Administrative Assistant
Chicago Cornea Consultants, LTD
N/AN/A
Chicago Cornea Consultants, LTD is seeking a dedicated and organized HR Administrative Assistant to join our team. As a leading ophthalmology practice, we are committed to providing exceptional eye care services to our patients. As an HR Administrative Assistant, you will play a crucial role in supporting our HR department and ensuring smooth HR operations. Your strong administrative skills, attention to detail, and ability to maintain confidentiality will contribute to our goal of delivering the highest standard of care and service to our staff.
This position is for a full-time experienced HR Administrative Assistant who can demonstrate proficiency in HR administrative tasks, including maintaining employee records, managing HR documentation, and assisting with HR processes. Experience working in a healthcare setting is highly preferred.
The ideal candidate must have excellent organizational and time-management skills, as they will be responsible for maintaining...

Not Specified
Administrative Assistant (Rehab)-The Village at Orchard Ridge
National Lutheran Communities & Services
Winchester, virginia
We have an exciting opportunity for an Administrative Assistant in Rehab to join our team.
You will be responsible for general administrative and office functions that help support the Rehabilitation Director. It will also provide essential administrative and clerical support to the Therapy Services Department, ensuring efficient operations and exceptional service delivery. This role serves as the primary point of contact, manages scheduling and documentation, and assists the therapy team with various administrative tasks.
Requirements

    High school diploma or equivalent; associate's degree or relevant certification preferred

    Minimum of 2 years of experience in an administrative or clerical role, preferably in a healthcare setting

    Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and electronic medical record systems
...

Full-time
HR Administrative Assistant
Lumata Health
Cary, NC, N/A
About Lumata Health:
Lumata Health aims to stop preventable blindness with a human-led, intelligent care management platform that’s almost always free to the patient. The company partners with physicians, payers and health systems to offer turnkey care management services provided by eye care experts who are supported by cutting edge technology and data science. Lumata Health’s programs improve clinical outcomes, patient satisfaction, and clinic staff efficiency by providing between-visit patient assistance and care management for patients with chronic eye diseases such as diabetic retinopathy, macular degeneration, and glaucoma.
Lumata Health takes a holistic approach to care, combining behavioral information with clinical data to create tailored, high-impact interventions delivered by a team of highly-trained ophthalmic care coaches. Lumata’s Intelligent Engagement Platform, developed with over $2MM in support from the National Eye Institute, is the...

Part-time
Administrative Assistant
Olympic Landscape LLC
Puyallup, washington
We have a position available for an Administrative Assistant in our Service Department. This position plays a crucial role in providing top quality customer service. The job requires managing multiple tasks and responsibilities while communicating effectively to customers and co-workers.

Responsibilities (include but not limited to the following):
·         Answering phone calls & taking detailed messages.
·         Entering and Scheduling customers in database.
·         Responding to email inquiries.
·         Assisting service manager.
·         Close communication with field technicians.
Requirements
·         Excellent...

Full-time
Administrative Assistant / Compliance Manager
Bragg Canna
Canton, mississippi
We're looking for an experienced Administrative Assistant/Compliance Manager to join our team at Bragg Canna. This role involves providing administrative support and ensuring compliance with regulations and standards. Responsibilities include optimizing inventory processes, ensuring accuracy, and improving efficiency while collaborating with various departments. The Compliance Manager will help maintain smooth operations and enhance inventory visibility. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. They will work closely with the management team to ensure operations run smoothly and maintain accurate records.
Requirements
Core Responsibilities

Organize, manage, and assist in weekly/monthly physical inventory counts within the facility.

Weekly inventory audits of all products in retail/wholesale packaging – in coordination...

Full-time
Administrative Assistant
WEAH'S COMPANION SERVICE INC.
Los Angeles, california
WEAH'S COMPANION SERVICE INC. is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure the smooth operations of our company. This position requires strong communication skills, the ability to prioritize tasks, and a proactive attitude.

Responsibilities

Manage and maintain executive calendars, scheduling meetings and appointments as necessary

Handle and prioritize incoming and outgoing correspondence, including mail, emails, and phone calls

Prepare and distribute important documents, reports, and presentations

Assist in organizing and coordinating company events, conferences, and meetings

Maintain and update databases and filing systems, ensuring accuracy and confidentiality

Monitor office supplies inventory and place orders when necessary

Support...

Full-time
Administrative Assistant
Inland Family of Companies
Milwaukee, wisconsin
Are you passionate about real estate and eager to dive into its diverse realms? This entry-level administrative position offers a gateway to a dynamic career within a comprehensive real estate enterprise. As an Administrative Assistant, you'll play a pivotal role in ensuring an exceptional experience for both our office and clients, setting the stage for Colliers | WI and Harmoniq Residential's esteemed reputation. Your responsibilities will encompass a wide spectrum, from maintaining a welcoming reception area to providing essential administrative support across the organization.
Key Responsibilities:

Financial Management: Organize and review invoices meticulously, ensuring accuracy in data and adherence to payment schedules.

Document Management: Handle incoming mail, scanning and filing documents promptly to keep an organized repository.

Communication Hub: Monitor phones and...

Full-time
Logistics Administrative Assistant
Global Logistics, Inc.
Beaverton, oregon
We are a Portland-based 4th Party Logistics provider, focused on providing custom freight programs for manufacturers, distributors, and direct-to-consumer companies. Located off HWY 26/217, we are a small, stable company that has been in business since 1996.
We are looking for an Administrative Assistant to provide on-site support in key areas of our company. The ideal candidate will be a Jack-or-Jill-of-All-Trades type, able to provide strong problem-solving skills when dealing with internal and external customers.
Primary Duties
·         Report creation, formatting, and distribution to internal and external customers.
·         Provide backup to the Finance Manager by assisting in AR/AP functions within QuickBooks Online.
·         Retrieving data sets from internal systems for analysis by various...

Not Specified
Administrative Assistant
Quick Hire Staffing
N/Amichigan
Quick Hire Staffing is seeking a talented and efficient Virtual Administrative Assistants to join our team. As an Administrative Assistant, you will play a vital role in supporting our company by handling various administrative tasks and providing excellent customer service.
In this position, you will be responsible for managing calendars, scheduling meetings, preparing documents, and handling incoming and outgoing communication. Your ability to multitask, prioritize, and work independently will be essential in ensuring the smooth operation of our office.
Quick Hire Staffing is a reputable staffing agency that connects job seekers with a wide range of career opportunities. Our dedication to fostering meaningful relationships with our clients and candidates sets us apart in the industry. With a supportive and collaborative work environment, joining our team means being part of a dynamic and growing company.
Responsibilities

Assist with recruitment...

Full-time
Administrative Assistant (Mortgage) - $18hr
Quick Hire Staffing
Detroit, michigan
Quick Start Staffing, LLC is currently seeking a skilled and detail-oriented Administrative Assistant to join our team in the financial services industry. As an Administrative Assistant, you will play a crucial role in supporting our mortgage department and ensuring efficient operations. This is a fantastic opportunity to work in a fast-paced environment and contribute to the success of our clients and candidates.
In this role, you will be responsible for a variety of administrative tasks, including managing schedules, assisting with document preparation, and providing excellent customer service to clients and candidates. As an integral part of our team, you will have the opportunity to work closely with mortgage professionals and gain valuable industry experience.
Quick Start Staffing, LLC is a leading staffing and recruitment agency based in Detroit, MI. With a strong focus on the manufacturing, health, and janitorial services sectors, we pride ourselves on connecting...

Full-time
Recruiter/ Administrative Assistant - In Office Work
AdvisaCare
East Lansing, michigan
We at AdvisaCare Home Health and Hospice are seeking a self-motivated, driven Medical Recruiter/ Administrative Assistantin the East Lansing, MI area to support our Home Health and Hospice Division.
** This will NOT be a remote position** In office recruiter**
AdvisaCare Home Health and Hospice company, has a successful 20 year history of generating start-up programming around the needs of clients and families we serve. We are passionate about attracting professionals that DEMAND BETTER to promote and support optimal programs focused on the people, process, and product/service. We DO NOT BELIEVE in what our competitors view as "REALISTIC," we ONLY BELIEVE IN our ORGANIZATIONAL GOALS and obtaining 100% revenue growth, year over year.

Recruiting Specialist...

Full-time
Administrative Assistant
LaBella Associates
Potsdam, new york
The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.
A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.
Duties

Answer multi-line phone system.

Greet clients and visitors to small office.

Order office supplies as inventoried.

Provide broad administrative support to staff including scanning and archiving files.

Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials.

Maintain conference rooms, copy machines and printers/plotters.

Also responsible for coordinating...

Full-time
Administrative Assistant-Corporate Relocation
Bristol Global Mobility
Phoenix, arizona
This position can work remote from anywhere in the USA
SUMMARY
Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
.
Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail.
Maintaining data integrity, completion of required data and clear communication with Bristol’s clients and internal teams.
Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees.
Tracking and documenting real estate transactions as needed
Conducting audits of data and general reporting and distribution responsibilities for Operational...

Full-time
Bilingual (Japanese-English) Administrative Assistant
HIROTEC AMERICA
Auburn Hills, michigan
HIROTEC America is more than just a global industry leader with worldwide sales in excess of 1.6 billion dollars and 33 facilities in 8 countries. HIROTEC is a company that is constantly changing and growing with its community. We believe there is always room for advancement in every aspect of a business. If it’s not broken, don’t fix it, improve it.
Currently, we are seeking a Bilingual (Japanese-English) Administrative Assistant to become a part of the HIROTEC Team. We are looking for a Full-Time employee.
The ideal candidate will be responsible for providing translations in Japanese and English that focus on various communications (general business writing, routine correspondence, sales reports and automotive/technical content) for HIROTEC AMERICA and other Global HIROTEC Companies. The candidate will also communicate with bi-lingual employees, support expatriates from Japan as they acclimate to the US, provide general administrative...

Full-time
Administrative Assistant (Los Angeles based)
Keller Executive Search
Los Angeles, california
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Los Angeles. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operations of our office.
To learn more about our executive recruitment and headhunting services in Los Angeles, California please see our page:
https://www.kellerexecutivesearch.com/executive-recruitment-headhunters-los-angeles/
About Keller Executive Search:
Keller Executive Search is a leading executive search firm specializing in providing recruitment and headhunting services to clients in Los Angeles and across various industries. With our vast network and expertise, we help companies find top-tier executive talent that aligns with their organizational goals and values.
Responsibilities:

Manage and maintain executive calendars, scheduling appointments and organizing meetings

Handle...

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