IT Administrator in California

The California Society of Municipal Finance Officers is looking for an organized and detail-oriented Administrative Assistant to support our operations and enhance our efficiency. In this vital role, you will assist with various administrative tasks, including scheduling meetings, managing correspondence, and maintaining records. You will be the backbone of our organization, ensuring smooth day-to-day operations and supporting our team members in fulfilling their responsibilities. Your proactive approach and strong organizational skills will help foster an environment of collaboration and productivity. If you thrive in a dynamic work setting and are committed to contributing to the effective management of municipal finance in California, we encourage you to apply.

Responsibilities

• Manage executive schedules, including arranging meetings, appointments, and travel logistics.
• Prepare and distribute correspondence, reports, and documents to various...

About Premium Merchant Funding

Premium Merchant Funding is a leading financial services company specializing in providing innovative funding solutions for businesses. We pride ourselves on our commitment to delivering exceptional customer service and fostering a collaborative work environment. As we continue to grow, we are seeking a highly motivated and tech-savvy individual to join our team as an Administrative Assistant.

Job Responsibilities

• Provide comprehensive administrative support to various departments.
• Efficiently manage calendars, schedules, and appointments.
• Handle all correspondence promptly and professionally.
• Assist in preparing and organizing documents and reports.
• Perform accurate and efficient data entry as required.
• Perform general office duties.
• Collaborate with team members to ensure smooth workflow and effective...

Aardvark Tax Advisors, LLC

We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire.  We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.

Job Overview

An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

Aardvark Tax Advisors, LLC

We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire.  We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.

Job Overview

An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

At Splash, we're building the first national brand in pools. We're looking for a detail-oriented Administrative Assistant to be the backbone of our San Diego operations, ensuring smooth daily operations and excellent customer service while managing critical financial processes. This is an onsite role.

What we're looking for:

We are seeking an organized and efficient Administrative Assistant to oversee our administrative operations in San Diego. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You'll be responsible for ensuring our office runs smoothly while handling crucial customer service and financial duties.

What you'll be responsible for:

Customer Support

• Serve as the primary point of contact for customer inquiries via phone and email
• Manage customer communication with professionalism and efficiency
• Track and...

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are currently expanding and looking to add Administrator to our Truck Sales Department based out of our Fresno, CA office.

If you have an eye for details, numbers, and are a strong administrator, this could be the job for you.

Job Duties:

• Handle incoming calls and emails with inquiries from customers with confidence and accuracy
• Complete and submit all...

About ICE Consulting:

ICE Consulting is a leading Managed IT Services Provider committed to delivering exceptional IT solutions to small and medium-sized enterprises. Since our inception in 1997, we have focused on providing a comprehensive range of managed IT and security services to enhance our clients' operational efficiency and security.

Position Overview:

We are seeking a User Support & Junior Systems Administrator to join our dynamic team. This role is crucial for providing top-notch technical support and administration for our diverse client base. As a key part of our operations, you will be responsible for ensuring that our clients' IT environments run smoothly and efficiently.

Key Responsibilities:

• Provide technical support to users, addressing and resolving hardware and software issues.
• Assist in the maintenance and administration of servers and networks.
• Document...

Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Administrative Assistant for our Sacramento Administrative Office that has a passion for customer service, helping people obtain the services they need, and making sure patients feel comfortable when seeing a doctor.

Office Hours: 7:00 AM- 6:00 PM; available shifts vary

Shifts Vary from Monday to Friday: 7:00am to 4:00pm | 8:00am to 5:00pm | 9:00am to 6:00pm

• This is a Health Administration position, and does not entail any face-to-face contact with patients. All communication with patients and providers is over the phone or through our electronic medical records system (Epic) from our Administrative office location
• Answer the phone in a professional and courteous manner and provide exemplary customer service
• The Medical Administrative Assistant schedules all appointments and assures that all of the appropriate clinical...

Job Description:

Overview: We are seeking a detail-oriented and organized Senior Customer Support Specialist to join our team! The ideal candidate will provide administrative support, handle clerical tasks, and assist in coordinating office activities, while working closely with the CEO on day-to-day tasks as requested.

Responsibilities:

• Perform general office duties such as data entry, filing, and answering phones.
• Assist in organizing and coordinating office operations and procedures.
• Manage office supplies inventory and place orders when necessary.
• Answer customer calls, collect payments, and report for clients.
• Coordinate appointments, meetings, and travel arrangements.
• Assist with event planning and execution.
• Provide excellent customer service to clients and visitors.
...

DSLEXTREME is on the lookout for a proactive and organized Administrative Assistant to support our team and enhance our operational efficiency. In this role, you will play a crucial part in the daily functioning of our office, providing administrative support to various departments. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and maintaining office files. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask in a dynamic work environment. If you thrive on supporting others and enjoy a diverse range of tasks, we encourage you to apply!

Responsibilities

• Manage and maintain schedules for team members, including setting up meetings and appointments.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Prepare and edit documents, reports,...

Job Summary:

Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related documentation, ensuring compliance with contracts, and facilitating communication between contractors and project teams. Your attention to detail and organizational skills will be essential to maintaining efficient contractor management processes.

Responsibilities:

• Manage contractor agreements, including preparation, review, and execution.
• Ensure all required documentation is collected and maintained in compliance with company policies.
• Coordinate and schedule contractor onboarding and training sessions.
• Maintain accurate records of contractor performance and compliance with contract terms.
• Facilitate communication between contractors and project management teams.
• Assist with invoicing and payment processing for contractor...

Gorilla LED Trucks (Adriana's Insurance sister company) brings Gorilla marketing to a new level. We are a mobile and digital LED billboard truck company that not only offers marketing and advertising service to our clients. As the administrative assistant for Gorilla LED Trucks, you will be in charge of the day to administrative tasks.  

Responsibilities 

• Logistics: Administrate routes & schedule to fleet manager according to client bookings & events  

• Create routes for clients based on their needs  

• Create the weekly schedule for our LED trucks of where they will be running each day  

• Upload client designs to our company programming portal 

• Program trucks accordingly  

• Reporting: Report regularly to manager about progress, plans, and problems  

• Draft reports for...

** Due to the classified nature of our work, U.S. citizenship is required.

Location: Sunnyvale, CA

About Us

Pacific Defense is a leading developer of advanced electronics systems for the U.S. Department of Defense and commercial customers. Our team specializes in Open Systems Architecture solutions for the non-kinetic fight, providing customers with cost-effective, modular, and rapidly reconfigurable systems in record time. We deliver sensing and effects solutions for land, air, sea, and space domains, leveraging open standards and rapid prototyping methodologies to bring innovative capabilities to the market. Pacific Defense has built an excellent reputation in the defense industry and is expanding our team to tackle new challenges and opportunities. Join us and accelerate your career!

We are looking for a reliable Operations Administrator. They will undertake administrative tasks,...

Opening its doors over 40 years ago, FSSI is one of the largest woman-owned providers of document services in the western United States, specializing in highly-customizable print and mail, electronic delivery, marketing and compliance solutions. As a vibrant, growing organization, FSSI is looking to expand our team.

We are currently looking for Administrative Support to join our accounting team in Santa Ana, CA. This position is responsible for supporting the daily operations of the accounting department and supporting the Client Services team with tasks that meet the day-to-day needs of clients’ accounts. This position is also responsible for supporting and backing up the responsibilities of the receptionist.

Schedule: Mon-Fri, 8:00 am - 5:00 pm, with a 60-min unpaid meal period. This is an onsite position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support the Accounting team:

...

Candle Media is seeking a quick-witted Senior Systems Administrator in Los Angeles who is sharp at pinpointing technical inefficiencies, and enjoys developing elegant technical solutions… a strategic thinker! This is a hybrid role that demands expertise in storage engineering (NAS), network architecture, and post-production software support.

You will work full-time at our office in Los Angeles, and report to our Head of Information Technology. We are looking for someone to help us streamline our operations!

Key Responsibilities:

• Storage Engineering: manage and optimize our NAS environment, ensuring seamless and efficient data access for our production teams
• Network Architecture: design, implement, and maintain a robust and scalable network infrastructure to support our demanding production workflows
• Post-Production Software Support: provide expert technical assistance to our post-production teams,...

Location: Los Angeles, CA

Salary: $105,000 to $120,000 annually

Organization Overview

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors.

In short, we do good work.

We have offices throughout California, currently have...

Gadzo Law, P.C. is a forward-thinking law firm that prides itself on providing exceptional trust and estate administration services. We are committed to excellence, client satisfaction, and maintaining the highest standards of integrity and professionalism. Our team works virtually, offering flexibility and the opportunity to collaborate with top legal professionals across the state.

Your Role:

As a Paralegal specializing in Trust Administration, you will play a critical role in managing and executing complex trust and estate matters. Your expertise in trust administration, fiduciary accountings, and probate processes will be instrumental in supporting our clients and ensuring their legal needs are met with precision and care.

Key Responsibilities:

• Comprehensive Trust & Estate Administration: Manage all aspects of trust administration, estate administration, and probate matters with the...

Administrative Assistant

Starting Salary Range: $47,618 - $57,141 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for an Administrative Assistant to assist the Appeals and Compliance Specialist by compiling required documentation and facilitating the coordination of appeals related to eligibility and service requests.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time:

Where will I work?

The Administrative Assistant position is a full time position operating out of the San Francisco office, offering an hybrid schedule.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

The Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education and...

Location: San Francisco

Salary: $105,000 to $120,000 annually

Organization Overview

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors.

In short, we do good work.

We have offices throughout California, currently have almost...

The Tsui Group is seeking a qualified and experienced Contract Administrator II to join our aviation team in Los Angeles County with the following duties:

Essential Job Duties 

• Collaborate with the Project Manager regarding disposition of contractual issues.
• Prepare Contractual Correspondence.
• Assemble Task Orders and Change Orders.
• Monitor insurance compliance.
• Ensure proficiency and timeliness of contract administration for change documentation.
• Prepare required reports and correspondence.
• Review Concurrence Letters for conformance with contractual requirements1
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings.
• Assist in the contract standardization process.
• Monitor all aspects of contract compliance.
• Assist in resolving problems and disagreements between contractors and LAWA.
• Review...

Golden Charter Academy is seeking a dedicated and organized Administrative Assistant to join our dynamic team. This role is crucial in supporting the daily operations of our educational environment, where we strive to create a nurturing and effective learning atmosphere for our students. As the Administrative Assistant, you will be the first point of contact for parents, staff, and visitors, exemplifying our commitment to excellence and professionalism. Your responsibilities will include managing office tasks, maintaining records, and assisting in the coordination of educational activities and events. We are looking for someone with a passion for education, strong communication skills, and the ability to multitask effectively in a busy administrative setting. You will play an integral role in ensuring the smooth functioning of our academy, helping both students and faculty thrive. If you are a proactive individual with a keen eye for detail and a heart for service, we invite you to...

Administrative Assistant

Starting Salary Range: $47,618 - $57,141 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for an Administrative Assistant to provide administrative support to all areas of Community Services.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time:

Where will I work?

The Administrative Assistant position is a full time position operating out of the San Francisco office, offering an hybrid schedule.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and...

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

• Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 
• Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 
• Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 
• Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 
...

The Tsui Group is seeking a qualified and experienced Contract Administrator II to join our aviation team in Los Angeles County with the following duties:

Essential Job Duties 

• Assist airport with planning of procurements and setting pre‐award schedules for contracts including Board actions
• Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
• Prepare drafts of RFP/RFB addenda for airport to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and correspondence
• Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements...

Definition and Purpose

Under the direct supervision of the Director – ASI Programs and Services, the Administrative Assistant II (University Union) is responsible for performing a full range of moderate to complex general office and clerical work assignments using judgment and discretion in support of ASI programs, services, and facilities  operations staff.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Requirements

Education Requirements and Qualifying Experiences

Educational/License/Credential Requirements

• High school diploma, GED, or equivalent.
• Associates degree preferred.
...

Hackman Capital Partners, LLC (Hackman) is a privately held, real-estate investment and operating company, based in Los Angeles, California, that focuses on commercial industrial and studio properties in major U.S. and European markets. Founded in 1986, the firm has $10 billion in overall assets under management, with investments across 37 states—having owned, through our affiliated entities, over 330 properties totaling 37-plus million square feet. Recognizing the growing demand in urban markets, we were one of the early pioneers of converting industrial properties into creative office and media space in Southern California.

Today we are the world’s preeminent film and television studio platform—acquiring, operating, servicing, and developing independent studio properties in the industry’s top production markets. Our unrivaled portfolio of studio assets includes more than 131 active sound stages at 17 studio facilities- and another 80...

We are seeking a detail-oriented Administrative Assistant to support our team with daily operations. Responsibilities include managing office communications, organizing files, scheduling appointments, and assisting with project management.

Requirements:

- Proven experience as an administrative assistant or in a similar role.

- Proficiency in Microsoft Office and Google Workspace.

- Strong communication skills and a friendly demeanor.

- Excellent time management and organizational skills.

Preferred Skills:

- Experience with event planning and coordination.

- Basic knowledge of bookkeeping and accounting.

- Familiarity with office management software.

Working Hours:

This is a part-time position with flexible hours to fit your lifestyle.

Salary:

Competitive salary based on experience; negotiable.

Application Process:

To apply, please send your resume and a cover...

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant V in Los Angeles County with the following duties:

Essential Responsibilities:

• Handles phone calls, greets and assists visitors.
• Supports projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Ability to prepare correspondence in a variety of formats.
• Ability to maintain calendars for safety team, safety training calendars, etc.
• Ability to set up and coordinate meetings.
• Flexibility to adjust to new tasks, if group or office needs change, may be called upon to
• Take meeting minutes in meetings
• Ability to create and maintain the Safety Group SharePoint sites.
• Ability to perform extremely detailed processing and maintenance of monthly safety metrics, incident...